Mokelumne Hill Community Historical Trust Minutes
Wednesday, March 17, 2010
7:00pm – Mokelumne Hill Library
Directors Present: James Aarons, Susan Komure, Michael Kriletich, Fawn McLaughlin, Charles Herndon, Lexie Cowgill, Sally Tuttle (emeritus) Ed Cline, Courtney McDermed
Directors Absent: Kris Ford, Julia Costello, MaryAnne Garamendi (emeritus)
Guests: Paula Leitzell, Bob Leitzell, Patty Yocom, Audrey Thompson
Ed Cline called the meeting to order at 7:01pm.
Approval of Minutes from August 12, 2009:
A motion was made by Charles to approve the minutes from the August 12, 2009 meeting. 2nd by Susan. Motion carries 5/0. (Not all Directors present during motion)
Approval of minutes from January 10, 2010: A motion was made by Fawn to approve the minutes from the January 10, 2010 meeting. 2nd by Charles. Motion carries 7/0. (Not all Directors present during motion)
Officers Reports:
President – Ed Cline, vice president – Ed reported on the official name of the Mokelumne Hill Community Historical Trust. There is a federal penalty for citing the name in writing in any way other than its complete form. The penalty is not currently known but every effort should be made to use the full name from here forward.
Secretary – James Aarons
Susan Komure delivered flowers, a thank you note and official documentation of contribution to Mary Wilborn.
For John McDonagh: John talked with Skip Cavali, Fire Chief and JohnDell’Orto, President of the MHVFD Board of Directors, about hosing down Main Street as needed during the summer months. MHCHT will work with the Fire Dep’t to be sure any collected debris is eliminated without causing any problems down stream.
Further discussion of official letterhead: Historical will be added to name. Eliminate tag line. James will re-work the design for the May meeting.
Treasurer – Charles Herndon distributed:
History Days Income and Expense 7/1/2009-2/17/2010 showing a net profit of $1263.37
MHCHT Balance sheet showing total liabilities and equity of $103,343.46
Market Rate Account balance of $114,552.84
MHCHT Profit and Loss 7/1/2009-2/17/2010 - net income $6738.13
Susan Komure made a motion that the profit from the Lion’s Club Enchilada Dinner be donated to the Town Hall Restoration fund. Courtney McDermed 2nd. Motion carries 8/0.
Election of Michael Kriletich:
8/0.
Committee Reports:
Membership – Sally and Ed:
There is nothing new to report but offer a reminder that membership ctte members will change annually.
Website – Fawn:
Ed, Fawn, Lori Hale, Antoinette Herndon and James met at Fawn’s house to review the website. A list of issues was formed and sent to Sloane Dell’Orto. Sloane indicated that most issues are easy to fix and that she will collate a list of easy, medium and difficult areas that need attention. Sloane reported that the website should be upgraded to Drupal 6 software and that the upgrade would cost about $600. After migrating to Drupal 6, Sloane will do the many fixes requested for the site and that her labor will be part of her monthly retainer. Sloane has sustained an injury and had to postpone a training session for anyone wanting to learn about using the website, further mentioning that it would be best to have the training after the Drupal 6 update and site changes are made.
Fawn moves that MHCHT allocate up to $600 to migrate site to Drupal 6. Courtney 2nd. Susan requests to know where the $600 will come from. Ed suggests drawing from the slush fund and increasing slush fund for future years to cover expenses like this.
Carries 8/0
Friends of the Library (FOL) – Sally:
A 17.5% financial cut has been made to all libraries in the county and another is likely. All libraries are subject to closure. All FOL members will be asked to make a contribution to their local branches with each branch donating $5000 toward the $30,000 budget gap in our library system.
It is critical to understand the level of use of each branch and a use count has begun.
It is critical to understand the ratio of paid to volunteer staff and the cost of running each branch.
Ed will probably be nominated for Senior of the Year by the Calaveras County Arts Council and requests a letter of recommendation from MHCHT and FOL.
Scholarships – Courtney:
There have been quite a few applicants for this year’s scholarships. Applications are due by May 7, 2010. The scholarship ctte requests help with the task of picking winners – Courtney will pick a day in April for the selection meeting.
Three of 4 2009 scholarships have been disbursed. Charles requests a schedule of classes or proof of studentship before awarding the 4th recipient. If the 4th awardee is unable to collect the scholarship for this year, it will be held until he/she enters school.
Town Hall Restoration – Patty:
Julia and Judy are almost done with the historical study for the Town Hall.
The TE-Grant, for exterior restoration of the building, is moving slowly and will probably be awarded in 2012. Currently it is only for work on the front 1/3rd of the building. The handicap access is a top priority for the Veterans Board while shoring up the structure is top priority for the Historical Society. The Historical Society requests photos and other records which document the historical nature of the windows, stage and general interior and exterior details from the community.
Prop 40 Grant is almost ready to go to bid for the HVAC system, tentative cost of which is $25,000. Terry Weatherby is helping with the Prop 40 process and has suggested that upgraded insulation will be valuable in order to keep AC efficiency at a high level. Prop 40 money must be spent by June, 2011.
There will be a Town Hall meeting regarding aesthetic choices for the building, ie: color, etc.
Summer Arts Program – Ed :
The Summer Arts Program is looking for volunteers. Classes will be held June 14 – July 16, 2010 with two 1 hour sessions, 3 days a week. A donor letter is being drafted requesting $25 or more. There were 65 children signed up in 2009 with 25-30 attending each session. The ctte wants to re-name Library Day to make it sound more interesting to the participants. 2010 budget: $1600
RIF/Book Program – Sally:
Janet Dock counted 200+ books left over from the last Book Day event, but books for 5th and 6th graders are needed for the upcoming May 19 event. The $50 RIF budget surplus in the MHCHT budget will be rolled over to purchase 2010 books.
Friends of Mokelumne Hill – Patty:
The Friends of Moke Hill pay for fuel for Jason's truck and fuel for the lawn mower. The Vets then reimburse the FOMH. Julia is stepping back from some of her efforts with the parks and not the FOMH. We now have Leanne Sparvel doing the scheduling for the ball field year round. Julie used to be the contact. Julia still helps out with the Vets when she's asked as with our Prop 40 grants and the TE grant for the hall.
Chairs for Charity – Lexie:
Lexie will make a chair for the 2011 event.
History Society, Cemetery District – Paula:
The History Society is planning to have a summer intern who will help with identifying, scanning and digitizing images in order to make them more easily accessed.
The Cemetery District is continuing its project of updating plot maps. Gene Weatherby is doing the mapping. Copies will be printed and also available on line at www.calaverashistory.org when they are complete. The maps will identify available lots and will be updated annually.
Ed reminds the Board and guests that all local organizations have a page on the Mokelumne Hill website and each organization is welcomed and encouraged to populate the pages with information.
Veteran’s District – Patty:
The Vets are working on 2 Prop 40 Grants, one for the Town Hall and one for upgrading the Snack bar at the ball field to make it ADA compliant.
The drainage pipe under Maretta Lane keeps breaking. Phil McCartney estimates replacement cost to be $4000.
The Crab Feed will be held March 20, 2010
A Mother’s Day Pancake Breakfast will be held this year as well as the 4th of July breakfast.
Main Street Lights – Fawn:
LED string lights have been priced at about $20 per string. We have about 200’ per side of Main Street to cover. Fawn will check with Mokelumne Hill Lighting District regarding street lights and any conflicts. The goal is to brighten the look of the street and create cohesiveness from the Town Hall to the post office. There will be a presentation of the LED lights at our next meeting.
Phone Book – Ed:
Michael has agreed to meet with Kris, Dean and Julia to see if he might be able to chair this committee. Michael suggests looking into an on-line version, either instead of or in conjunction with the paper copy.
New Business:
Bob Leitzell mentioned that Lynda wants to do a Mother’s Day dinner. With the Pancake Breakfast and special meals scheduled at the hotel, we need to be careful not to create too many overlapping events.
Next meeting: May 19th, 7pm – Mokelumne Hill Library
Fawn made a motion to adjourn the meeting. Courtney 2nd. Carries 8/0
