Mokelumne Hill Community Trust Minutes
Wednesday, January 20, 2010
7:00pm – Mokelumne Hill Library
Directors Present: James Aarons, Susam Komure, Fawn McLaughlin, Lexie Cowgill, Julia Costello, John McDonagh, Ed Cline, Charles Herndon, Sally Tuttle (emeritus)
Directors Absent: Kris Ford, Courtney McDermond, MaryAnne Garamendi (emeritus)
Guests: Antoinette Herndon
Ed Cline called the meeting to order at 7:03pm.
Approval of Minutes from October 14, 2009: A motion was made by Charles to approve the minutes from the October 14, 2009 meeting. 2nd by John. Motion carries 8/0.
Minutes from August 12, 2009 have not been located. If found, they will be reviewed and approved at the next meeting.
Fawn McLaughlin is voted onto the board8/0.
Officers Reports:
President – Ed Cline, vice president – nothing to report.
Secretary – James Aarons – Still looking for the August 2009 minutes. If found, they will be reviewed at the next meeting.
Treasurer – Charles Herndon distributed income/expense report for year July 2009-January 19, 2010 (+26,875.28 – including 20,000 from Mary Wilburn yet to be distributed), Frog Sale income and expenses (-2105.62), History Days income and expenses (+1263.37), and itemized balance sheet.
Committee Reports:
Membership – Ed distributed a guideline of suggested procedures for nomination of new Trust members and asked that the board consider them. No decision was made. Annual rotation of committee members was suggested and adopted.
Website – While Pamela Hill was on the Trust Board, she was the primary board member responsible for upkeep/maintenance of the mokehill.org website. Ed asked Fawn if she would take on some responsibility for website maintenance. Fawn said that she would be interested in helping (especially with posting news articles, community events, etc.) Antionette Herndon volunteered to pick up policy, community involvement and outreach for website. Ed also acknowledged that in order to fill Pamela’s shoes, all Trust members need to step up their involvement with the site. John suggested that minutes and meeting agendas be posted on website. James said he would do this and Fawn offered to help as needed.
Funding Request - Antoinette Herndon requested $500 from the Trust to help fund the Goldrush Writer’s Conference to be held April 30 – May 2, 2010. A motion was made by Fawn to raise the conference donation from $350 to $500 with money from the discretionary fund, 2nd by John, motion carries 9/0. John suggested that if a student is interested in attending the conference, that the Trust considers funding the student’s attendance.
Friends of the Library (FOL) – Sally gave the following report:
• Two new computers were purchased to replace the out-of-order computers in the library.
• New shelves are planned for the non-fiction side of the library porch.
• A FOL team is being formed for the upcoming Trivia Bee.
• The new library garden will be named for Mary Wilburn.
Scholarships – Nothing to report.
Town Hall Restoration – Julia. The project is working its way through county bureaucracy. Prop 40 funding is on hold for lack of administrative staff. Cal Trans grant for front of building has not yet been funded.
Summer Arts Program – Ed and Lexie met to discuss this year’s program. Fawn attended their meeting. Schedule and content for this year’s program will be forthcoming.
RIF/Book Program – Sally. The recent event was successful. Children wrote thank you notes to express their delight. There were plenty of books from which all children could make selections.
Friends of Mokelumne Hill – Julia. Prop 40 grant is on hold for recreational area upgrades.
Chairs for Charity – Lexie. No chair will be donated this year. Lexie plans to donate a chair for 2011. It is noted that the chair event and the Lion’s Enchilada Dinner overlap in 2010.
History Days – Charles. A proceeds and expenses report was distributed. The event had a net income of $1263.37 in 2009.
Lion’s Club Enchilada Dinner – Bartenders are needed. Julia, Fawn and Lexie volunteered to help. Susan suggested that Chris Neibur might like to volunteer as well.
Letterhead – James. New design was presented. John suggested adding our url to the new design. Board will consider new tag line and discuss at next meeting.
Phone Book – New publication projected for 2011. History Society will provide arts materials. Ed suggests we look outside Trust for a volunteer to head up the new book. Fawn volunteered to help.
New Business – Julia. Sierra Nevada Geo-tourism Map Guide, published by National Geographic Society. The Map Guide highlights things to do and see in the Sierra Nevada region. A suggestion was made that an article about Mokelumne Hill be submitted – perhaps written by the hotel staff. Fawn offered to look at the submission requirements.
John commented on how drab the town looks and suggested a coordinated effort to enhance Main Street. Wreaths, garlands, bows, etc during winter holiday season. Seasonal strings of lights throughout year, etc. Fawn offered to look into string lights for Main Street (number needed and their cost) and report back to the Trust. John suggested Fire Dep’t hose down street during dry months. All expenses for MH beautification project will be put into budget for next fiscal year.
Next meeting: March 17, 2010 7:00pm at the library.
Meeting adjourned, 8:20pm
